Templates
Free webinar for small business employers
We’re holding a free webinar to hear from our small business experts, our Employer Advisory Service.
Our Employer Advisory Service staff will answer common questions we receive from small businesses.
The webinar is on Thursday 15 May 2025 at 2 pm AEST.
For more information and to register, go to our Webinars page.
We have interactive template tools and downloadable templates and letters to help you manage a wide range of workplace obligations. These include employing staff, pay slips and record-keeping, and ending employment.
On this page:
- Employing staff
- Pay slips and record-keeping
- Hours of work
- Annual leave
- Employee choice pathway
- Casual conversion
- Parental leave
- Flexible working arrangements
- Probation
- Managing performance
- Ending employment
- Tools and resources
Employing staff
Downloadable templates:
- Job advertisement template Job advertisement template
- Job description template Job description template
- Telephone screening form Telephone screening form
- Reference checking form Reference checking form
- Notice to unsuccessful applicants Notice to unsuccessful applicants
- Induction checklist Induction checklist
Pay slips and record-keeping
Interactive templates:
Downloadable templates:
- Pay slip template Pay slip template
- Weekly time and wage records template Weekly time and wage records template
- Record of employee details Record of employee details
- Staff meeting records template Staff meeting records template
Hours of work
Downloadable templates:
- Part-time hours of work agreement or variation Part-time hours of work agreement or variation
- Full-time hours of work variation Full-time hours of work variation
- Roster template Roster template
- Timesheet template Timesheet template
Annual leave
Interactive templates:
Downloadable templates:
- Leave application form Leave application form
- Notice of requirements to take annual leave for temporary shutdown Notice of requirements to take annual leave for temporary shutdown
- Direction to take excessive annual leave Direction to take excessive annual leave
- Agreement to cash out annual leave Agreement to cash out annual leave
- Agreement to take annual leave in advance Agreement to take annual leave in advance
Employee choice pathway
The employee choice pathway applies to casual employees employed after 26 August 2024. These employees and their employers can use these templates to make or respond to a notice under the employee choice pathway. Download the templates below and learn more at Becoming a permanent employee.
Downloadable checklists and templates:
- Notifying your employer that you want to change to permanent employment Notifying your employer that you want to change to permanent employment – checklist and notification template
- Responding to an employee’s notice to change to permanent employment Responding to an employee’s notice to change to permanent employment – checklist and response template
Casual conversion
The casual conversion pathway applies to casual employees employed by a small business immediately before 26 August 2024. These employees and their employers can use the templates below and learn more at Offers and requests for casual conversion.
Downloadable checklists and templates:
- Requesting casual conversion – checklist and template letter Requesting casual conversion – checklist and template letter
- Responding to a casual conversion request – checklist and template letter Responding to a casual conversion request – checklist and template letter
Parental leave
Downloadable templates:
- Employer checklist for unpaid parental leave Employer checklist for unpaid parental leave
- Employee checklist for unpaid parental leave Employee checklist for unpaid parental leave
- Giving notice for taking unpaid parental leave Giving notice for taking unpaid parental leave
- Varying unpaid parental leave within the initial 12 months Varying unpaid parental leave within the initial 12 months
- Request to extend unpaid parental leave beyond initial 12 months Request to extend unpaid parental leave beyond initial 12 months
- Approval of request to extend unpaid parental leave Approval of request to extend unpaid parental leave
- Refusal of request to extend unpaid parental leave beyond initial 12-month period Refusal of request to extend unpaid parental leave beyond initial 12-month period
Flexible working arrangements
Downloadable templates:
- Request for flexible working arrangements template letter Request for flexible working arrangements template letter
- Request for flexible working arrangements – example letters Request for flexible working arrangements – example letters
- Response to a request for flexible working arrangements Response to a request for flexible working arrangements
Probation
Interactive templates:
Downloadable templates:
- Successful probation letter Successful probation letter
- Unsuccessful probation letter Unsuccessful probation letter
Managing performance
Interactive template:
Downloadable templates:
- Setting up a performance system checklist Setting up a performance system checklist
- Performance agreement template Performance agreement template
- Performance review discussion plan Performance review discussion plan
- Managing underperformance – initial steps checklist Managing underperformance – initial steps checklist
- Managing underperformance – formal steps checklist Managing underperformance – formal steps checklist
- Performance improvement plan Performance improvement plan
- Underperformance meeting plan Underperformance meeting plan
- Warning letter template and checklist Warning letter template and checklist
- Final warning letter template and checklist Final warning letter template and checklist
Ending employment
Interactive templates:
Downloadable templates:
- Termination of employment letter Termination of employment letter
- Termination of employment letter - serious misconduct Termination of employment letter - serious misconduct
- Termination of employment letter - redundancy Termination of employment letter - redundancy
