Templates

Templates for workplaces during coronavirus

If your workplace has been impacted by coronavirus, we have templates and other resources to help you. This includes template letters for employers (including those accessing the JobKeeper scheme) and videos busting common workplace myths about work during coronavirus.

See more at Tools and resources during coronavirus.

Coronavirus and Australian workplace laws

If your workplace has been impacted by coronavirus, we have information about your workplace rights and obligations at Coronavirus and Australian workplace laws.

A number of temporary changes have been introduced due to coronavirus including:

• JobKeeper – changes to the Fair Work Act to support the JobKeeper wage subsidy scheme
• temporary award changes – allowing for temporary workplace flexibility in some awards
• pandemic leave – unpaid and paid pandemic leave (including worker and disaster payments) during coronavirus.

These changes may affect the information and resources in this section.

We have templates that you can download to assist you on a wide range of topics:

• Employing staff
• Pay slips and record-keeping
• Hours of work
• Balancing work and family
• Managing performance
• Managing underperformance
• Ending employment

Employing staff

Downloadable templates:

• Job advertisement template (DOCX 49.4KB) (PDF 292.9KB)
• Job description template (DOCX 48.3KB)  (PDF 216.2KB)
• Telephone screening form (DOCX 48.2KB) (PDF 295.9KB)
• Reference checking form (DOCX 49.9KB) (PDF 282.9KB)
• Letter of engagement - casual employee (DOC 75KB) (PDF 237.7KB)
• Letter of engagement - full-time and part-time employees (DOC 78KB)  (PDF 459.9KB)
• Notice to unsuccessful applicants (DOCX 42.1KB) (PDF 193.5KB)
• Starting a new job checklist (DOCX 40.1KB) (PDF 218KB)
• Induction checklist (DOCX 30.3KB) (PDF 606.8KB)

Pay slips and record-keeping

Interactive templates:

• Request for records

Downloadable templates:

• Pay slip template (DOC 53.5KB) (PDF 478.8KB)
• Weekly time and wage records template (DOC 95.5KB) (PDF 66.5KB)
• Record of employee details (DOC 81.5KB) (PDF 206.1KB)
• Staff meeting records template (DOC 59KB) (PDF 410.5KB)

Hours of work

Interactive templates:

• Agreement to take annual leave in advance
• Casual conversion
• Notice of requirement to take annual leave

Downloadable templates:

• Part-time hours of work agreement or variation (DOC 91KB) (PDF 356.3KB)
• Full-time hours of work variation (DOC 88KB) (PDF 215KB)
• Leave application form (DOC 68KB) (PDF 177.9KB)
• Roster template (DOC 81KB) (XLSX 26.3KB)
• Timesheet template (DOC 76KB) (PDF 213.5KB)
• Notice of requirement to take annual leave for close down (DOC 113.5KB) (PDF 322.6KB)
• Direction to take excessive annual leave (DOCX 51.9KB) (PDF 427.3KB)
• Agreement to cash out annual leave (DOCX 20.3KB) (PDF 262.1KB)
• Agreement to annual leave in advance (DOCX 20.6KB) (PDF 349.4KB)

Balancing work and family 

Changes to unpaid parental leave

On 26 November 2020, there were changes to the unpaid parental leave entitlements in the Fair Work Act. The changes include:

• access to 12 months of unpaid parental leave for parents impacted by stillbirth or infant death
• access to flexible unpaid parental leave options.

These changes may affect the information in these templates.

We’re reviewing and updating our information. We encourage you to subscribe to email updates to be notified when we have more detailed information available.

Downloadable templates:

• Request for flexible working arrangements (DOC 67KB) (PDF 545.6KB)
• Request for flexible working arrangements - Example letters (DOC 68.5KB) (PDF 269.1KB)
• Response to a request for flexible working arrangements (DOCX 38.8KB) (PDF 201.6KB)
• Parental leave request (DOCX 48.2KB)  (PDF 269.1KB)
• Application to vary parental leave - within first 12 months (DOCX 56.1KB) (PDF 259KB)
• Application to extend parental leave - beyond 12 months (DOCX 55.1KB)  (PDF 308.6KB)
• Parental leave extension - approval (DOC 62.5KB) (PDF 354.2KB)
• Parental leave extension - refusal (DOCX 47.5KB) (PDF 427.3KB)

Managing performance

Interactive templates:

• End of probation letter template

Downloadable templates:

• Setting up a performance system checklist (DOCX 32.7KB) (PDF 360.3KB)
• Performance agreement template (DOCX 53.4KB) (PDF 308.5KB)
• Performance review discussion plan (DOCX 35.4KB) (PDF 212.7KB)
• Successful probation letter (DOC 60KB) (PDF 126.2KB) 
• Unsuccessful probation letter (DOC 64KB) (PDF 140.5KB)

Managing underperformance

Interactive template:

• Warning letter template

Downloadable templates:

• Managing underperformance – initial steps checklist (DOCX 34.9KB) (PDF 478.7KB)
• Managing underperformance – formal steps checklist (DOCX 32.8KB) (PDF 480KB)
• Performance improvement plan (DOCX 50KB) (PDF 312.6KB)
• Underperformance meeting plan (DOCX 46.5KB) (PDF 301.5KB)
• First warning letter (DOCX 46.9KB) (PDF 212.8KB)
• Final warning letter (DOCX 50.7KB) (PDF 301.2KB)

Ending employment

Interactive templates:

• Letter of resignation template

Downloadable templates:

• Termination of employment letter (DOCX 37.6KB) (PDF 371.9KB)
• Termination of employment letter - serious misconduct (DOCX 51.2KB) (PDF 227.4KB)
• Termination of employment letter - redundancy (DOCX 48.6KB) (PDF 448.5KB)

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