Apprentice entitlements

Boosting Apprenticeship Commencements wage subsidy

The Australian Government has a new wage subsidy to support businesses and Group Training Organisations employ new apprentices and trainees. Find out more about the scheme and what it means for you at Boosting Apprenticeship Commencements wage subsidy.

As an apprentice you'll get the same entitlements as other employees, such as annual leave, sick leave, public holidays and breaks.

Awards and registered agreements can have specific entitlements or rules that apply to apprentices. Some of these, like whether you get paid to attend training and who pays for your training fees, are the same in many awards. Other entitlements, like overtime and pay increases, are different in each award.

Best practice tip

You should also check your training contract for other entitlements.

There may be entitlements in awards and registered agreements that apprentices don't get.

Training and fees

Many awards contain the same entitlements for time spent at training and reimbursement of training costs, fees and textbooks. These entitlements are explained in more detail below. Check if these apply to you by selecting from the list below.

Payment for time spent at training

Off-the-job training is time spent in structured training delivered by a Registered Training Organisation (RTO). It's often delivered at a site away from the workplace and referred to as trade school. It doesn't include:

  • normal work duties or
  • supervised practice on the job.

Apprentices

Many awards contain the same rules about payment for the time apprentices spend at trade school. These entitlements are explained in more detail below.

The time you spend at trade school is paid time and is included in your ordinary hours of work (eg. 38 hours). You need to agree with your employer about how often you will go to trade school (eg. 1 day per week or week blocks of training).

If you don't go to trade school when you're supposed to, you don't get paid for that time (unless you're on sick leave or another type of leave).

School-based apprentices

The payment for trade school isn't worked out based on the actual hours you go to training. Instead, you get paid for 25% of the hours you work for your employer each week.

This payment for training:

  • only applies when you're a full-time school student
  • is paid at the full-time apprentice hourly rate (including any all-purpose allowances)
  • can be averaged over a semester or the year.

If you aren't a full-time student you have to be paid your hourly rate for all the time spent in training.

Example: Payment for training for school-based apprentices

Sean is a full-time school student doing a school-based apprenticeship. He works 8 hours per week with his employer.

Sean must be paid:

  • for the 8 hours per week he works with his employer and
  • 2 hours per week for his off-the-job training (being 25% of 8 hours).

In total, Sean needs to be paid 10 hours per week.

Check if these apply to you by selecting from the list below.

Training costs - fees and textbooks

Many awards contain the same entitlements for training costs, fees and textbooks. These entitlements are explained in more detail below.

You have to be reimbursed for:

  • all the fees charged by your RTO that are related to your training
  • the cost of your prescribed textbooks for your apprenticeship.

Check your award to find out when you should be reimbursed.

When training costs aren't reimbursed

An employer doesn't have to reimburse you for fees and textbooks if:

  • your progress in the course is unsatisfactory
  • your employer pays the costs and fees directly to the training organisation, or
  • you aren't working for them at the set time that the costs have to be reimbursed.

They also don’t have to reimburse you any part of the fees that the Government reimburses you.

Read more about what is considered unsatisfactory progress and how it affects training costs in our Library.

Check if these apply to you by selecting from the list below.

Guide to starting an apprenticeship

For detailed information about rights and responsibilities as an apprentice, check out our Guide to starting an apprenticeship .

More award entitlements

Find more information about apprentice entitlements in your award by selecting from the list below.
 

Industry Embedded Filter Placeholder

 

Queensland apprentices

If you're an apprentice in Queensland you may have different entitlements. Go to our Pay and Conditions Tool for more information.

Tools and resources

Related information

Have a workplace problem?

Problems can happen in any workplace. If you have a workplace problem, we have tools and information to help you resolve it.

Check out our Fixing a workplace problem section for practical information about:

  • working out if there is a problem
  • speaking with your employer or employee about fixing the problem
  • getting help from us if you can't fix the problem.