Pay slips ensure that employees receive the correct pay and entitlements and allow employers to keep accurate and complete records.
When are pay slips given?
Pay slips have to be given to an employee within 1 working day of pay day, even if an employee is on leave.
How are pay slips given?
Pay slips have to be in either electronic form or hard copy. Electronic pay slips must have the same information as paper pay slips.
What has to be on a pay slip?
Pay slips have to cover details of an employee’s pay for each pay period. Below is a list of what to include:
- employer’s and employee’s name
- employer’s Australian Business Number (if applicable)
- pay period
- date of payment
- gross and net pay
- if the employee is paid an hourly rate:
- the ordinary hourly rate
- the number of hours worked at that rate
- the total dollar amount of pay at that rate
- any loadings, allowances, bonuses, incentive-based payments, penalty rates or other paid entitlements that can be separated out from an employee’s ordinary hourly rate
- the pay rate that applied on the last day of employment
- any deductions from the employee's pay, including:
- the amount and details of each deduction
- the name, or name and number of the fund / account the deduction was paid into
- any superannuation contributions paid for the employee’s benefit, including:
- the amount of contributions made during the pay period (or the amount of contributions that need to be made)
- the name and / or number of the superannuation fund the contributions were made to.
Should leave balances be on a pay slip?
While it is best practice to show employee’s leave balances on their pay slip, it’s not a requirement. Employers do need to tell employees their leave balance if they ask for it.
What happens if pay slips aren't given?
If as an employee, you don’t receive a pay slip we encourage you to talk to your employer. Check out our online learning module on having difficult conversations for tips on how to approach your employer.
Employers who give proper pay slips are able to keep good records that can be easily found if needed.
Best practice tips
- Issue pay slips in an easily printable format
- Make sure employees can access and print their pay slips in private
- Pay slips should be written in plain English that is simple to understand
Think a mistake might have been made?
Mistakes can happen. The best way to fix them usually starts with talking.
Check out our Help resolving workplace issues section for practical advice on:
- figuring out if a mistake has been made
- talking to your employer or employee about fixing it
- getting help from us if you can't resolve it.
Want to save this information for later?
If you might need to read this information again, save it for later so you can access it quickly and easily.
You might also be interested in
Page reference No: 1726