Welcome to our Template Tool
This tool will help you prepare a warning letter or a record of a formal performance meeting to give to an employee who is having ongoing performance problems.
The tool will ask you simple questions and use your answers to tailor a letter for you. You will be able to save and edit your letter at the end.
Important information
Click the ! buttons for important information about workplace rights and obligations
Get help
Click the ? buttons for explanations or help answering the question
To protect your privacy none of the information you enter is stored in this tool or captured by the Fair Work Ombudsman.
Before you begin: To prepare your letter you’ll need to know if there has been a performance discussion with the employee, what was discussed at this meeting and whether any previous formal warnings have been issued to this employee.
All fields are required unless marked optional.
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If you don’t wish to use this tool, you can download and complete one of the following blank template letters:
Your template letter is now ready
You can download your letter to your device.
This will create a Word document that you can review and edit before you send it to your employee.
You should carefully check the terms in your template Warning letter. You may wish to seek professional advice to make sure they are suitable for your business.
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After issuing a warning letter you should monitor the employee's performance and continue to provide feedback and encouragement.
Discussing performance issues can be challenging and confronting for both you and your employee, but it is important. Poor performance doesn’t just affect the individual employee – it can also impact their co-workers, your customers and your business.
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