Agreement to take annual leave in advance
Award flexibility
Due to the impacts coronavirus is having on the community, a number of unions and employer associations are applying to the Fair Work Commission to increase award flexibility.
This may affect the information about entitlements on both this page and in the templates found on this page.
For a list of determinations and to see if your award is affected go to Temporary changes to workplace laws during coronavirus.
JobKeeper changes to the Fair Work Act
On 9 April 2020, the Fair Work Act was amended to support the implementation and operation of the JobKeeper scheme in Australian workplaces.
For information about the changes and how they apply, go to JobKeeper wage subsidy scheme.
Welcome to our Template Tool
This tool will help you prepare an agreement to take annual leave in advance.
The tool will ask you simple questions and use your answers to tailor an agreement for you. You will be able to save and edit your agreement at the end.
Important information
Click the ! buttons for important information about workplace rights and obligations
Get help
Click the ? buttons for explanations or help answering the question
To protect your privacy none of the information you enter is stored in this tool or captured by the Fair Work Ombudsman.
Before you begin: To prepare your letter you’ll need to know if an award or enterprise agreement applies to the employee, the amount of annual leave that is being taken in advance and the day the leave will start.
All fields are required unless marked optional.
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If you don't wish to use this tool, you can download and complete the following blank template letter:
Your template agreement is now ready
You can download your template agreement to your device.
This will create a Word document that you can review and edit before using.
You should carefully check the terms in your template agreement to make sure you have met any award or agreement requirements. You may wish to seek professional advice.
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Annual leave is paid at the employee's base pay rate for all ordinary hours worked.
If annual leave falls over a period that includes a public holiday, full-time and part-time employees must be paid their ordinary pay for that day – this doesn’t come out of their annual leave balances.
Some awards and enterprise agreements also provide employees with an additional loading while on annual leave.
Use our Leave Calculator to calculate leave balances and annual leave loading entitlements for your employees.
Find out more about payment of annual leave.