Uniforms, vehicle & travel entitlements

As part of their job, employees may be required to:

  • wear uniforms
  • drive vehicles and/or
  • travel to other locations.

In these situations, an employee may be entitled to a payment or repayment, depending on the industry and the job they do.

Employees required to buy work related items can’t be forced by their employer to use their wages to pay for these items, if the requirement is unreasonable.

If you're covered by an enterprise agreement or other registered agreement, payments for uniforms, vehicles and travel will be contained in your agreement. To find an agreement, go to the Fair Work Commission website external-icon.png .

Find more information about payments for uniforms, vehicles and travel in your award by selecting from the list below.

Health Services Award

Based on what you've told us, it looks like you're covered by the Health Professionals and Support Services Award [MA000027].

Uniform entitlements

An employee may have to do work that requires uniforms or special clothing, or work that damages their clothing or footwear.

A uniform is clothing that identifies someone as an employee (e.g. shirts with the company logo on them).

Special clothing includes items worn for workplace health and safety reasons (eg. protective aprons and protective footwear).

If an employee has to wear special or protective clothing, the employer has to:

  • provide the clothing, footwear or equipment or
  • reimburse the employee for the cost of the clothing, footwear or equipment.

If an employee has to wear a uniform the employer has to:

  • provide an adequate number of uniforms for the job or
  • by agreement, pay a uniform allowance each shift or week.

The employer also has to pay an employee an allowance each week or shift to cover washing costs, where the employee has to wash any uniforms.

The uniform allowance (not the laundry allowance) is paid while an employee is on leave except for absence on long service leave or sick leave for more than 21 days.

All uniforms provided by the employer, will remain the property of the employer.

For allowance amounts, go to Penalty rates and allowances.

Damage to clothing

If an employee has to do work that damages their clothing, the employer will be liable to reimburse them for an amount to cover the loss suffered by the employee. Employees won't be reimbursed where the damage is caused by their own negligence.

Check the Health Services Award for information on the maximum reimbursement amount for damage to clothing and loss or damage of tools.

Vehicle and travel entitlements

Vehicle costs

When an employee is asked to use their own vehicle for work purposes they get a vehicle allowance. For allowance amounts, go to Penalty rates and allowances.

Travel costs and travel time

Employees travelling while on duty have to be reimbursed for all reasonably incurred fares, meals and accommodation expenses provided the expenses aren't more than the agreed:

  • mode of transport
  • meals or
  • standard of accommodation.

This payment isn't paid when the employer provides suitable transport.

An employer can ask for receipts or other acceptable evidence before reimbursing the employee.

To find out more about who this award applies to, go to the Health Services Award summary.

Source reference: Health Professionals and Support Services Award [MA000027] clauses 18.3, 18.4 and 18.13 external-icon.png

You do not have javascript enabled. Please select your preferred industry from the links below, to view your tailored content for this section.

Source reference: Fair Work Act 2009 ss.325(1) external-icon.png

Think a mistake might have been made?

Mistakes can happen. The best way to fix them usually starts with talking.

Check out our Fixing a workplace problem section for practical advice on:

  • figuring out if a mistake has been made
  • talking to your employer or employee about fixing it
  • getting help from us if you can't resolve it.

Want to save this information for later?

If you might need to read this information again, save it for later so you can access it quickly and easily.

Page reference No: 2264