Uniforms, vehicle & travel entitlements

As part of their job, employees may be required to:

  • wear uniforms
  • drive vehicles and/or
  • travel to other locations.

In these situations, an employee may be entitled to a payment or repayment, depending on the industry and the job they do.

Employees required to buy work related items can’t be forced by their employer to use their wages to pay for these items, if the requirement is unreasonable.

If you're covered by an enterprise agreement or other registered agreement, payments for uniforms, vehicles and travel will be contained in your agreement. To find an agreement, go to the Fair Work Commission website external-icon.png .

Find more information about payments for uniforms, vehicles and travel in your award by selecting from the list below.

Social and Community Services Award

Based on what you've told us, it looks like you're covered by the Social, Community, Home Care and Disability Services Industry Award [MA000100].

Uniform entitlements

An employee may have to do work that requires special clothing or work that damages their clothing or footwear.

Special clothing includes:

  • uniforms (eg. shirts with the company logo on them)
  • items worn for workplace health and safety reasons (eg. protective aprons and protective footwear).

If an employee has to wear special or protective clothing and equipment, the employer has to:

  • reimburse the employee for the cost of the special clothing or equipment
  • provide an adequate number of uniforms for the job or
  • pay a uniform allowance each shift or week.

The employer also has to pay an employee an allowance each shift to cover washing costs, where the employee has to wash any special clothing.

For allowance amounts, go to Penalty rates and allowances.

Vehicle and travel entitlements

Vehicle costs

When an employee is asked to use their own vehicle for work purposes they get a vehicle allowance. For allowance amounts, go to Penalty rates and allowances.

An employee working a broken shift doesn't get the vehicle allowance for the travel to attend each part of their shift.

Travel costs and travel time

Employees travelling while on duty have to be reimbursed for all reasonably incurred fares, meal and accommodation expenses provided the expenses don’t exceed the agreed:

  • mode of transport
  • meals or
  • standard of accommodation.

This payment isn't paid where the employer provides adequate transport.

When an employee has to stay away from home overnight they get reimbursed the cost of the accommodation and meals.

In both cases, an employer can request receipts or other acceptable evidence before reimbursing the employee.

Use the Use of own vehicle authorisation – Social and Community Services Award template (DOCX 22KB) to record details of the agreement.

To find out more about who this award applies to, go to the Social and Community Services Award summary.

Source reference: Social, Community, Home Care and Disability Services Industry Award [MA000100] clause 20.2 and 20.5 external-icon.png

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Source reference: Fair Work Act 2009 ss.325(1) external-icon.png

Think a mistake might have been made?

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Check out our Fixing a workplace problem section for practical advice on:

  • figuring out if a mistake has been made
  • talking to your employer or employee about fixing it
  • getting help from us if you can't resolve it.

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