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List of requirements

PGPA Rule reference Part of report Description Requirement Page/s
17AD(g) Letter of transmittal
A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report. Mandatory Letter of transmittal 
17AD(h) Aids to access
Table of contents. Mandatory Site map 
17AJ(b)   Alphabetical index. Mandatory Use search function 
17AJ(c)   Glossary of abbreviations and acronyms. Mandatory Abbreviations and acronyms 
17AJ(d)   List of requirements. Mandatory List of requirements 
17AJ(e)   Details of contact officer. Mandatory Contact 
17AJ(f)   Entity's website address. Mandatory Contact 
17AJ(g)   Electronic address of report. Mandatory Contact 
17AD(a) Review by accountable authority 
17AD(a)   A review by the accountable authority of the entity. Mandatory Year in review 
17AD(b) Overview of the entity 
17AE(1)(a)(i)   A description of the role and functions of the entity.  Mandatory Entity overview
17AE(1)(a)(ii)   A description of the organisational structure of the entity.  Mandatory Entity overview 
17AE(1)(a)(iii)   A description of the outcomes and programmes administered by the entity. Mandatory Entity overview
A description of the purposes of the entity as included in corporate plan. Mandatory Entity overview
17AE(1)(b)   An outline of the structure of the portfolio of the entity. Portfolio departments - mandatory N/A 
17AE(2)    Where the outcomes and programmes administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change. If applicable, mandatory N/A 
17AD(c) Report on the performance of the entity 
  Annual performance statements
17AD(c)(i); 16F   Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule. Mandatory

FWO annual performance statement

ROC annual performance statement

17AD(c)(ii)  Report on financial performance 
17AF(1)(a)   A discussion and analysis of the entity's financial performance. Mandatory Financial management 
17AF(1)(b)   A table summarising the total resources and total payments of the entity. Mandatory Financial statements 
17AF(2)   If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results. If applicable, mandatory Financial management 
17AD(d) Management and accountability 
  Corporate governance 
17AG(2)(a)   Information on compliance with section 10 (fraud systems). Mandatory Governance 
17AG(2)(b)(i)   A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared. Mandatory Letter of transmittal 
17AG(2)(b)(ii)    A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place. Mandatory  Letter of transmittal 
17AG(2)(b)(iii)   A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity. Mandatory Letter of transmittal 
17AG(2)(c)    An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance. Mandatory Governance 
17AG(2)(d) - (e)   A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non compliance with Finance law and action taken to remedy non compliance. If applicable, mandatory N/A 
  External scrutiny 
17AG(3)   Information on the most significant developments in external scrutiny and the entity's response to the scrutiny. Mandatory  External scrutiny 
17AG(3)(a)   Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.  If applicable, mandatory External scrutiny 
17AG(3)(b)    Information on any reports on operations of the entity by the Auditor General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman. If applicable, mandatory N/A
17AG(3)(c)   Information on any capability reviews on the entity that were released during the period. If applicable, mandatory N/A 
  Management of human resources 
17AG(4)(a)   An assessment of the entity's effectiveness in managing and developing employees to achieve entity objectives.


Workforce management 

Statistics on the entity's APS employees on an ongoing and non ongoing basis; including the following:

  • statistics on staffing classification level
  • statistics on full time employees
  • statistics on part time employees
  • statistics on gender
  • statistics on staff location
  • statistics on employees who identify as Indigenous.
Mandatory Workforce demographics 
17AG(4)(c)   Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999. Mandatory Workforce management 
17AG(4)(c)(i)   Information on the number of SES and non SES employees covered by agreements etc identified in paragraph 17AG(4)(c). Mandatory Workforce management 
17AG(4)(c)(ii)    The salary ranges available for APS employees by classification level. Mandatory Workforce management 
17AG(4)(c)(iii)    A description of non salary benefits provided to employees. Mandatory Workforce management 
17AG(4)(d)(i)   Information on the number of employees at each classification level who received performance pay. If applicable, mandatory N/A 
17AG(4)(d)(ii)   Information on aggregate amounts of performance pay at each classification level. If applicable, mandatory N/A  
17AG(4)(d)(iii)   Information on the average amount of performance payment, and range of such payments, at each classification level. If applicable, mandatory N/A  
17AG(4)(d)(iv)   Information on aggregate amount of performance payments. If applicable, mandatory N/A  
  Assets management 
17AG(5)    An assessment of effectiveness of assets management where asset management is a significant part of the entity's activities. If applicable, mandatory N/A  
17AG(6)   An assessment of entity performance against the Commonwealth Procurement Rules. Mandatory Financial management
17AG(7)(a)    A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).   Mandatory Financial management
17AG(7)(b)   A statement that "During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specific million]". Mandatory Financial management 
17AG(7)(c)   A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged. Mandatory Financial management 
17AG(7)(d)   A statement that "Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website." Mandatory Financial management 
  Australian National Audit Office access clauses 
17AG(8)   If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the Auditor General with access to the contractor's premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract. If applicable, mandatory N/A 
  Exempt contracts 
17AG(9)    If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters. If applicable, Mandatory N/A 
  Small business 
17AG(10)(a)   A statement that "[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance's website." Mandatory Financial management 
17AG(10)(b)   An outline of the ways in which the procurement practices of the entity support small and medium enterprises. Mandatory Financial management 
17AG(10)(c)   If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that "[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury's website." If applicable, mandatory Financial management 
  Financial statements 
17AD(e)   Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act. Mandatory Financial statements 
17AD(f)  Other mandatory information 
17AH(1)(a)(i)   If the entity conducted advertising campaigns, a statement that "During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity's website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance's website."

If applicable, mandatory

17AH(1)(a)(ii)   If the entity did not conduct advertising campaigns, a statement to that effect. If applicable, mandatory Financial management 
17AH(1)(b)   A statement that "Information on grants awarded to [name of entity] during [reporting period] is available at [address of entity's website]." If applicable, mandatory Financial management 
17AH(1)(c)   Outline of mechanisms of disability reporting, including reference to website for further information. Mandatory Workforce management 
17AH(1)(d)   Website reference to where the entity's Information Publication Scheme statement pursuant to Part II of FOI Act can be found. Mandatory External scrutiny 
17AH(1)(e)   Correction of material errors in previous annual report. If applicable, mandatory Corrections

Information required by other legislation:

  • Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)
  • Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918)
  • Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999).
Mandatory Reporting on specific legislation