Pay slips

Your employer must give you a pay slip within 1 working day of your pay day.

Information that must be on your pay slip

  • the name of your employer (for example, XYZ Pty Ltd trading as XYZ Pie Shop)
  • the Australian Business Number (ABN) (if any) of your employer (from 1 January 2010)
  • your name
  • the date of payment
  • the pay period (e.g. 24/3/09 to 30/3/09)
  • the gross and net amount of pay
  • details of any loadings, monetary allowances, bonuses, incentive-based payments, penalty rates or other entitlements paid that can be singled out (including any phased penalties or loadings)
  • if you're paid an hourly rate - the ordinary hourly pay rate and number of hours worked at that rate and the amount of pay at that rate
  • if you're paid an annual rate (salary), that rate as at the last day in the pay period
  • any deductions made from your pay, including the amount and details of each deduction (including superannuation), including the name, or the name and number of the fund or account your deductions are paid into
  • if your employer pays superannuation contributions for your benefit, you should see:
    • the amount of each superannuation contribution the employer paid or payable during the pay period
    • the name of the superannuation fund your superannuation contributions were made or will be made into.

 

Note: 

  • These requirements do not apply in respect of defined benefit interest contributions in a defined benefit fund.
  • Any deductions from your pay must generally be authorised in writing by you.

 

Generally speaking, an employer is allowed to make a deduction from your pay if:

  • you agreed in writing and the deduction is principally for your benefit, or
  • you authorised the deduction in accordance with an industrial agreement, or
  • the deduction is authorised by or under a modern award, a pre-modern award (federal award, NAPSA, or transitional award), or an order of Fair Work Australia, or
  • the deduction is authorised by or under a Commonwealth, State or Territory law or an order of a court.

 

Generally speaking, notwithstanding that the deduction is authorised by an agreement/award or law as set out above, an employer cannot make a deduction from your pay if:

  • the deduction is for the benefit of the employer or someone related to the employer and is unreasonable in the circumstances, or
  • your are under 18 years of age and the your guardian or parent hasn't authorised the deduction in writing.

 

Electronic pay slips must list the same information as hardcopy pay slips.